Free Wedding Guest List Template (Excel and CSV)

How it works

Download the template. Choose the Excel (.xlsx) file, or the CSV file for Google Sheets or Numbers. Both have the same headings.
Fill it in, one guest per row. Delete the two grey example rows first. Keep the heading row at the top.
Paste the list into LabelPeel. Copy the rows with the heading row, or upload the file. Pick your sheet, check the labels, and print.

The first seven columns are the address columns. LabelPeel reads these headings, so keep them as they are.

Column	What goes in it
Guest name	The name on the envelope, such as Mr. and Mrs. David Brown
Address, Address 2	The street and any apartment or suite line
City, State, ZIP, Country	The town, state, ZIP code and country (leave Country blank in the US)
Email, Phone	Contact details, for thank-you notes or changes
Side	Bride, Groom or Both
Group	Family, Friends or Work
Number invited	How many seats the invitation covers
Save the date sent	Yes or No
Invitation sent	Yes or No
RSVP	Yes, No or Waiting
Number attending	How many guests are coming
Meal choice	The meal the guest picked
Table	The table number for the seating plan
Gift	A gift you received
Thank-you sent	Yes or No
Notes	Anything else, such as a dietary need

The example rows show the format. Replace them with your own guests.

Excel: Double-click the .xlsx file. The heading row is frozen, so it stays on the screen as you scroll. Use the arrow buttons on the heading row to filter by RSVP or Side.
Google Sheets: Click File › Import, choose the Upload tab, and pick the CSV or Excel file. Google Sheets keeps the columns and the heading row.
Numbers: Open the CSV or .xlsx file with File › Open. Check the ZIP column, because some ZIP codes start with zero and must stay as text.

Save a copy each time you change the list. Keep the original template for next time.

Copy every row, from the heading row down, and paste it into LabelPeel. You can also upload the saved file.
Pick Avery® 5160. It has 30 labels on a sheet, and each label is 1 inch by 2⅝ inches.
Ask the AI helper to change the list. Try "only keep the rows where RSVP is Yes" or "sort by ZIP". Each change is shown on the labels before you print.
Print a test page on plain paper and hold it over a label sheet. Then print on your labels at 100% or Actual size.

See the guide to printing labels from Excel if your list is already open there, or the guide to addressing wedding invitations for the layout of the envelope.

The AI helper changes every label at once. Try asking for:

Keep one guest per row. A couple can share a row with the name "Mr. and Mrs. David Brown".
Use the same spelling for every address, so the labels look neat.
Use the Waiting value in RSVP until the guest replies. Then change it to Yes or No.
Keep a copy of the list before you filter it. Filters hide rows, so check the count before you print.
Print one test page before you print the full set.

Questions

Is this wedding guest list template free?

Yes. Download the Excel or CSV file, fill it in, and keep it. You do not need an account to download it.

Can I use this list for save the dates and thank-you cards too?

Yes. The Save the date sent, Invitation sent and Thank-you sent columns keep track of each step, so you can see who still needs a card.

Can I print envelope labels from this list?

Yes. Paste the rows into LabelPeel, pick Avery® 5160 or another sheet, and print at 100%. Print a test page on plain paper first.

Can I print only the guests who said yes?

Yes. Ask the AI helper in LabelPeel to keep only the rows where RSVP is Yes. You can also sort the labels by ZIP code before you print.